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2018 GSDSEF Digital Screening Information 

A. Screening Details

  1. SUBMISSION SOFTWARE- Students will fill out their 'Submission of a Digital Project for Screening' forms online and attach their Digital Projects (Powerpoint or Google Slide Pdfs) on the same platform. The urls for the online forms are sent to individual teacher/advisors based on deadlines.  
  2. HARD DEADLINES- The new software will prevent students from submitting Digital Projects after midnight on their school’s deadline.  See Deadline links below. However, see #10.
  3. DESIGNATED DIGITAL PROJECT TEMPLATE- Students must use the designated Powerpoint Template for their Digital Projects. The Powerpoint Template can be converted easily to Google Slides if necessary.
  4. ONLY PDF FORMAT-  Students must convert their Powerpoint or Google Slides to pdf. The software will only allow submission of Digital Projects in .pdf format--either Powerpoint pdf or Google Slide pdf.
  5. 10 MB OR SMALLER- The software will only allow submission of pdf Digital Projects which are 10MB or smaller. 
  6.  FILE NAME FORMAT-  Last Name, First Name--Name of Project
  7. YOUR DIGITAL SIGNATURE REQUIRED-  Teachers/advisors must digitally sign the ‘Submission of a Digital Project for Screening’ online form certifying that they have received the Project Proposal Form and any Certification Forms= Animal Form, Tissue Form, Human Subject Form,  and/or Hazards Form. Teachers/Advisors must keep hardcopy versions of these forms on record. Links for Forms are below.
  8. SUBMISSION OF DIGITAL PROJECTS-- Must be done from a school to ensure 1) Teachers/Advisors have the Certification Forms (if necessary) and 2) that the project was indeed sent.  Links for Forms are below.
  9. RESUBMITS-  Resubmits will be submitted on a separate form.
  10. LATE PROJECTS- Any late Digital Projects will be submitted on a separate form and, if RECOMMENDED, will incur an increased application fee. 


1. Screening Resources for Teachers and Students


2. Proposal (Required) and Certification Forms

and ,  if necessary-


3.  Screening deadlines- If your school is not listed, contact


B.  Results of Screening

There are three possible outcomes from screening.  Students and teachers will hear back directly about the results, which typically takes about a week. 

1. Recommended--  Based on the quality of the science, engineering, or coding, the project merits participation in the GSDSEF. Students receive a Congratulations letter with instructions how to apply to the GSDSEF and an Information/Signature Page to be filled out and sent in with fees.   

2.  NOT Recommended-- Based on the factors listed below, the project has been NOT Recommended to participate in the GSDSEF.   Students will receive a letter thanking them for participation and encouraging them to do a project next year. They can NOT apply for the GSDSEF.  

  1. project is demonstration of principle or a report
  2. project has too many inadequacies-  Please see "What Screeners are Looking for" above. 
  3. project violates GSDSEF rules

3. Resubmit with Modifications--- The overall quality of the project is good, but in order to be acceptable, modifications required by the Screener must be carried out.  The student will have 3-4 days to make the required modifications and send it back to be re-screened.  The original screener then decides whether the project will be Recommended or NOT Recommended. The student and teacher will hear back directly about the outcome of the Resubmit. 


C. Applying to the Greater San Diego Science and Engineering Fair

If a student's project is Recommended, he/she will receive an email with

  1. a Congratulations letter
  2. an Information/Signature Form that needs to be filled out and sent in with the application fee
  3. the link to the on-line Application form

from the Screening Committee at